Town of Holden
Public Safety Building Committee
Meeting Minutes
May 5, 2010
6:00PM HMLD
Present: Chairman Chris Lucchesi (arrived 6:06PM), Karl Makela, David White,
Brian Forts, Bob Beck, Mary Ryan, Rick Bates, Dave Ellis, George Sherrill, Jack Chandler
Absent: Peter Liddy
Others Present:
Paul McAndrew, Kaestle Boos Associates, Elizabeth Helder, Recording Secretary
Others Absent:
Michael McKeon, Kaestle Boos Associates
Gary Kaczmarek, Owners On Site Project Manager
Robert Para, Jr. Lamoureux Pagano Associates
Mike Pagano, Lamoureux Pagano Associates
Vice-Chairman Ryan called the meeting to order at 6:00PM. Rick Bates and Dave White informed the Vice-Chairman that they would need to leave the meeting before 7PM to attend the Finance Committee meeting.
Public Comment
No one from the public was in attendance at the meeting.
Motorola MCC 5500 Dispatch Console
Steve Breed with WoRAD presented the specifications for the Motorola MCC 5500 Dispatch Console. The
Chairman Lucchesi arrived at 6:06PM.
Estimated delivery time is 16 weeks (approximately the first week of September) of ordered as of May 5, 2010. Mr. Breed said installation time would be quick. The operating system is Vista. Mr. Beck said he would prefer XP or Windows 7. Mr. Breed said he would roll the operating system back to XP. Mr. Beck inquired if the system would run with a virtualized environment to allow for redundancy purposes. Mr. Breed commented that the computers are only to work the dispatch system and that no other systems should be hooked up to these computers. Dispatching is a critical function – playing with the operating system or hooking some other system up to these computers will jeopardize the system and the calls it receives. Chairman Lucchesi said that the town would want to retrieve the data on
these dispatch computers. Mr. Breed said that data could be retrieved for that purpose. An instant recording function comes with the system that saves calls for a set period of time. He also recommended that the fire and police departments operate a separate 911-logging recorder.
Both Chiefs concurred that this was the dispatch system that they approved and wanted to purchase.
Motion by David White, seconded by Mary Ryan, it was UNANIMOUSLY VOTED TO APPROVE THE MOTOROLA MCC5500 DISPATCH CONSOLE AS PRESENTED.
Architect’s Report
Mr. McAndrew reviewed Architect’s Report dated May 5, 2010.
Mr. McAndrew said a Protest Work meeting with KBA, Mr. Kaczmarek, Mr. Para, the GC and sub-contractors would be held in the near future.
Mr. McAndrew reported the GC was having trouble with accent tile in the bathrooms and locker rooms. Subcontractor did not realize that he owned this work and did not order the tile. There is an eight-week lead-time to get the tile. Excluding this tile will result in a large credit back to the project. A new solid band of tile will be chosen as a substitute that might result in other color changes in these areas. The Committee agreed to have Mr. Kaczmarek handle the final decision.
Change Order No. 4 for $16,704.17 was presented for Committee signature.
Mr. McAndrew presented for approval G&R’s requisition No. 12 in the amount of $897,971.22 for approval.
Req. No. 12 does not include Change Order No. 4.
KBA is working with WV Engineering and the GC to develop a list of warranty items as requested by the Committee. This list will be available for the Committee in June.
Mr. McAndrew said he would like to confirm the replacement of the overhead doors and the man door in the apparatus bay.
Mr. White said that replacement of these doors would depend on the amount of money that remains after the project is completed. The Town can replace these items at a later date.
FF&E advertising will be submitted for placement on May 19, 2010. Bid opening is scheduled for June 3rd. Contracts will be awarded after June 16th.
Mr. White suggested charging KBA with designing a dedication plaque for the building. Mr. McAndrew said that an informal plaque was included in the design plans. Chairman Lucchesi said he would schedule the item on the agenda for discussion in the future.
Mr. Bates and Mr. White left the meeting at 6:50PM.
Mr. McAndrew presented a chart of proposed colors for the apparatus bay. The color design concept mimics the “wooden barn” feeling of the structure of building. Chief Chandler said he preferred red stripes on the gray epoxy floor highlighted/outlined by yellow striping. The yellow outline on the floors is an easy color to see when backing in the vehicles.
Motion by Brian Forts, seconded by Mary Ryan, it was UNANIMOUSLY VOTED TO SELECT COLOR OPTIONS FROM CHART “A” AND WITH RED FLOOR STRIPING HIGHLIGHTED BY YELLOW FROM CHART “B” AND BRING THE YELLOW STRIPING OUT AT LEAST SIX FEET OUT TO THE EDGE OF THE APRON.
Project Management
Chairman Lucchesi discussed protested work on site as reported by Mr. Para. Sand and gas trap venting – request for work was $36,000 – to date, time and materials was $20,000. Traffic signalization DPW has verbal approval that drawings in Boston have been reviewed. DPW position is that State maintain the signals and Town will pick up electricity costs.
Chairman’s Comments
Technology Sub-Committee will meet with 6 vendors on May 6, 2010 from 8AM-3PM for presentations. All Committee members are invited to attend.
New Business
Mr. Lucchesi reported that earlier in the week, representatives from Dagostino Masonry, G&R, KBA, and Committee members reviewed the masonry work done on site to date. Chuck Boos with KBA determined that the masonry work was substandard, did not live up to the specifications, and must be removed and replaced.
Mr. McAndrew reported that the split face blocks have been repaired.
Karl Makela suggested that the Committee invite Jack LaPrade to the May 19, 2010 meeting to revisit sign design proposals.
Representatives from the Police and Fire Departments will attend the May 19, 2010 meeting.
Chief Sherrill asked that Kristin Smith follow up with Woodmeister regarding the status of the podium.
Minutes
Motion by Brian Forts, seconded by Bob Beck, it was VOTED 8-0-1 WITH 1 ABSTAINED TO APPROVE THE MARCH 11, 2010 MEETING MINUTES (ABSTAINED: RYAN.)
Motion by Brian Forts, seconded by Bob Beck, it was UNANIMOUSLY VOTED TO APPROVE THE APRIL 7, 2010 MEETING MINUTES.
Motion by Karl Makela, seconded by Brian Forts, it was VOTED 6-0-3 WITH 3 ABSTAINED TO APPROVE THE APRIL 21, 2010 MEETING MINUTES. (ABSTAINED: WHITE, MAKELA, RYAN.)
Adjournment
Motion by Brian Forts, seconded by Mary Ryan, it was UNANIMOUSLY VOTED TO ADJOURN THE
MAY 5, 2010 MEETING AT 7:33PM.
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